Bylaws

 

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BYLAWS

of
the

HCC
FACULTY ASSOCATION

ARTICLE I. –
Membership

Section 1. –
Honorary Members.

Recommendations
for honorary membership may be made during a regular Faculty Senate
meeting. A majority vote of the Faculty Senate members present will be
required for approval.

Section 2. – Dues
and Voluntary Donations.

Dues shall not
be collected for membership or activity in the Faculty Association;
however, the Faculty Senate may solicit voluntary donations by Faculty
Association members to assist the Association in meeting financial
needs.

ARTICLE II. –
Faculty Senate Members

Section 1. –
Designation of Instructional Divisions.

For the purpose
of elections to the Faculty Senate, the following Instructional
Divisions are recognized:

  1. Adult Basic Education
  2. Business
  3. College Readiness
  4. Construction
  5. Consumer Arts & Sciences
  6. Continuing Education
  7. Digital & Information Technologies
  8. Engineering
  9. English & Communications
  10. Global Energy Institute
  11. Health Sciences
  12. Liberal Arts, Humanities, & Education
  13. Libraries
  14. Life & Natural Sciences
  15. Logistics
  16. Manufacturing
  17. Material Science
  18. Mathematics
  19. Media Arts & Technology
  20. Public Safety
  21. Social & Behavioral Sciences
  22. Visual & Performing Arts

Section 2. –
Duties of Faculty Senate Members.

The duties and
responsibilities of Faculty Senate members are:

  1. to attend Faculty Senate meetings regularly;
  2. to represent the interests and concerns of faculty members by
    communication before the Faculty Senate and also before the faculty at
    regular Instructional Division meetings;
  3. to appoint an alternate to attend as their representative, when
    unable to attend Faculty Senate meetings;
  4. to make recommendations to the Faculty Senate President for
    committee appointments;
  5. to serve as part of the nominating committee which will oversee
    the election of new Faculty Senate members;
  6. to participate in discussions brought before the Faculty Senate
    and to vote as a representative of the faculty;
  7. to be available to serve on committees as assigned by the Faculty
    Association President

Section 3. –
Election of Faculty Senate Members.

Clause 1: Time of
Election of Faculty Senate Members

All Faculty
Senate seats shall be filled by annual election. Each Instructional
Division shall elect Faculty Senate members by the end of the Spring
semester in the manner proposed by the Vice-President and approved by
the Senate Cabinet. Faculty Senate members will be elected on the
following basis:

Clause 2:
Qualifications for Service on the Faculty Senate

All HCC faculty
in the Academic, workforce, continuing education, and adult education
divisions are eligible for a seat on the Faculty Senate.
The term “faculty” shall be defined as an HCC employee who is
compensated on a faculty pay scale.

Clause 3:
Apportionment of Faculty Senate Members

Subsection A.
Enumeration of Faculty Senate Members.

The Senate shall
consist of 80 Faculty Senate members, apportioned by Instructional
Division, plus five (5) seats dedicated to adjunct faculty and three
(3) librarians. The Faculty Senate President does not count towards
this total and is a non-voting member of the Senate except in the case
of a tie.

Subsection B.
Minimum Representation.

Each
Instructional Division shall be represented by at least one (1) Faculty
Senate member.

Subsection C.
Calculation of Faculty Senate Members.

The
Vice-President shall lead a task force to apportion Faculty Senate
seats according to their respective Instructional Divisions by no later
than March 1 of each year. The formula for apportioning seats will be
based on that division’s contact hours during the previous Academic
Year as a proportion of the total contact hours during that same
Academic Year. If the formula produces a non-whole number for the
number of seats, the result will be rounded to the nearest whole
number; below .5 will be rounded down, and .5 and above will be rounded
up, given that each Instructional Division is represented by at least
one Faculty Senate member.

Clause 4:
Procedure for Election of Faculty Senate Members

To be valid, an
election must have the following characteristics:

  1. The call for nominations for the election must be made in a
    public manner, in such a way that all faculty members, full-time and
    adjunct, will be informed of this call;
  2. All qualified faculty members according to Article II, Section 3,
    Clause 2 who desire to be nominated shall be placed on a ballot, which
    will be distributed to all faculty members, who shall be able to fill
    out the ballot in secret;
  3. The candidates receiving the most votes shall be elected to the
    Faculty Senate according to the number of seats allocated for the
    Instructional Division. Each Instructional Division may designate
    additional candidates as alternates so long as the number of alternates
    is announced during the call for nominations.

A second
election shall be held such that it will bring the Faculty Senate to
full strength.

Clause 5: Bringing
the Faculty Senate to Full Strength

Subsection A.
Filling unelected seats.

In the event
that one or more Instructional Divisions elect fewer Faculty Senate
members than their allocation, those remaining seats shall become
available for an at-large election.
This election will occur in accordance with the characteristics
prescribed in Article II, Section 3, Clause 4 except that the seats
will not be specific to one Instructional Division and voting is open
to all eligible faculty regardless of Instructional Division.
This election must include the election of five (5) adjunct faculty
members to serve as an at-large, adjunct delegation.

Subsection B.
Filling vacancies due to excessive absences.

In the event
that an elected Faculty Senate member is consistently absent from
Faculty Senate meetings, the following procedure shall be used:

  1. A letter from the Senate President shall be sent to the Faculty
    Senate member after three consecutive absences, requesting regular
    attendance or resignation.
  2. Should the Faculty Senate member elect to resign, the seat shall
    be vacated, and the procedure outlined in Subsection C. Other Vacancies
    shall be followed.
  3. Should the Faculty Senate member be absent from the next Faculty
    Senate meeting or three additional Faculty Senate meetings, the seat
    shall be vacated, and the procedure outlined in Subsection C. Other
    Vacancies shall be followed.

Subsection C.
Other vacancies.

In the event a
Faculty Senate member is unable to complete a full term, the following
procedure shall be used:

  1. The candidate receiving the highest number of votes but not
    elected in the Instructional Division where the vacancy exists will be
    asked to serve.
  2. If a vacancy remains, an at-large candidate receiving the next
    highest number of votes will be asked to serve.
  3. Should a vacancy still remain, the Instructional Division with a
    vacant seat shall hold a new election in accordance with the
    characteristics prescribed in Article II, Section 3, Clause 4 with all
    due speed.

ARTICLE III. –
Officers

Section 1. –
Election of Officers.

Clause 1:
Qualifications for elected office:

All candidates
for elected office in the Faculty Senate shall be full-time faculty
members.

Clause 2:
Enumeration of elected offices:

Officers to be
elected at the beginning of each academic year shall be:

  1. President-Elect
  2. Vice-President
  3. Secretary
  4. Treasurer

Clause 3:
Timetable for election:

The election of the Vice-President, Secretary, and Treasurer shall be held at the first
Faculty Senate meeting of the academic year. The election of the President-Elect shall be held at the second Faculty Senate meeting of the academic year. Nominations for this office shall be made at the first meeting of the academic year, and shall remain
open until just before voting at the second meeting.
Nominations for Faculty Senate officers may be made from the floor by
any Faculty Association member present.
All nominees must indicate willingness to fulfill their duies as
outlined in the constitution and bylaws. Voting for officers shall be
by those Faculty Senate members present. The term of office will begin
immediately upon election to office and will continue until the first
Faculty Senate meeting of the subsequent academic year.

Clause Four: Officer
Election Procedures.

After nominations for an office are closed, candidates will be afforded an opportunity to
speak before the Senate prior to ballots being cast. Afterward, currently-elected members of the Senate will cast secret ballots for each contested office, with the candidate receiving a majority of the ballots being declared the winner. Ballots
will be counted by the current Vice President and other such Senate
members as designated by the Vice President, unless that person is
contesting the position in question, in which case the current President may designate another Senate member to count the ballots.

In the event that a Senate office is contested by more than two candidates, the
Senate will cast ballots to determine if any one candidate receives a majority of the votes. If no candidate receives a majority, the two candidates with the most votes will advance, and the Senate will again cast ballots to determine a winner.

In the event of an uncontested election, the candidate may be confirmed by
acclamation.

Section 2. –
Impeachment of Officers.

An officer of
the Faculty Senate may be impeached by a petition signed by one-half of
all Faculty Senate members, or by a petition of one-tenth of all
full-time regular faculty. Petitions shall list the name of the
officer, the stated reasons for impeachment, and legible printed names
and signatures of the faculty signing the petition. Officers can be
impeached and removed on grounds of malfeasance, neglect of official
duties, and/or unprofessional conduct in violation of the HCC Faculty
Handbook and recognized District policy. Impeachable offenses shall
include those which represent sufficient serious actions as to justify
this extreme measure.
Any Faculty Senate member may present articles of impeachment against
any officer at any regular meeting, but no action will ensue until the
next regular meeting or called meeting no sooner than fourteen (14)
days after the articles are presented. The hearing shall be held as
quickly as possible in order to return to normal Senate business.
Removal shall follow upon two-thirds vote of all the Faculty Senate
after the officer has been accorded a hearing before the Senate. If the
officer being impeached is the President, the Vice-President will
preside over the hearing with the advice of the other officers. Voting
on impeachment articles shall be by secret ballot.
The removal shall be binding only for the current academic year and
shall not without further process disqualify the officer from voting in
Senate elections or seeking election to the Faculty Senate or any of
its offices.

Section 3. – Role
of the Immediate Past President.

The Immediate
Past President shall provide advice and counsel concerning the
operation and the activities of the Senate and shall serve as a member
of the Executive Committee. The Immediate Past President shall also
serve as a member of and the Chair of the Past Presidents Caucus. The
Immediate Past President must be a full-time faculty member or the
office is vacated and left unfilled.

ARTICLE IV. –
Standing Committees

Section 1. –
Enumeration of Committees.

The following
committees shall be standing committees of the Faculty Senate:

  1. Finance and Fundraising Committee: this
    committee will review the Faculty Association’s financial position and
    make recommendations for raising revenue to carry out the programs of
    the Faculty Senate, most notably the Bedichek-Orman Auction and similar
    fundraising activities. The chair of the Finance Committee shall be the
    Treasurer of the Faculty Senate. Recommended Subcommittee(s):
    Bedichek-Orman Auction Subcommittee;
  2. Compensation Committee: this committee will
    maintain liaison with the administration in matters of salaries,
    benefits, and workload of all faculty, and shall make recommendations
    which will ensure a competitive package of salaries and benefits for
    faculty. Recommended Subcommittee(s): Salary Subcommittee, Benefits
    Subcommittee, and Workload Subcommittee;
  3. Policies & Procedures Committee: this
    committee will maintain liaison with the Administration regarding HCC
    policies and procedures which impact faculty members and instruction;
  4. Professional Development and Conferences Committee:
    this committee will administer the major professional development
    programs of the Faculty Senate including Bedichek-Orman Professional
    Development Grant recipients (paid from the Bedichek-Orman Professional
    Operating Fund), recognizing teaching excellence via the Teaching
    Excellence Award, assisting with the Chancellor’s Eagle Award, and
    planning and executing the annual Faculty Conference. Recommended
    Subcommittee(s): Bedichek-Orman Professional Operating Fund Grant
    Selection Subcommittee, Teaching Excellence Award Subcommittee, Eagle
    Award Subcommittee, Faculty Conference Subcommittee;
  5. Student Success Committee: this committee will
    make recommendations for the administration and funding of Faculty
    Association programs aimed at student success; create appropriate
    procedures and guidelines about the role(s) of faculty in advising HCC
    students; work with the Office of Institutional Research (OIR) to
    provide information about student success; collaborate with the HCC
    Foundation in the promotion and administration of all Faculty-sponsored
    scholarships; and assist with the annual HCC Faculty/Staff Campaign.
  6. Educational Affairs Committee: this committee
    will maintain liaison with the Vice Chancellor of Instruction and the
    Academic and Workforce Deans, and Directors of Centers of Excellence to
    maintain oversight over HCC policies and procedures in order to assure
    excellence in education.
  7. Graduation Committee: this committee will serve
    to represent the Faculty Association in the detailed planning and
    execution of HCC’s commencement exercises; to be an active partner with
    the administration in this year-round endeavor; and, in particular, to
    work closely throughout this process with the Office of the Chancellor,
    the Office of Communications, and the Office of the Vice Chancellor of
    Student Services.
  8. Instructional Technology Committee: this
    committee will maintain liaison with the Vice Chancellors of
    Information Technology, Instructional Services, and Student Services,
    as well as the Instructional Equipment and Technology Council and
    Library Services, in matters relating to instructional technology.
  9. Diversity and Inclusion Committee: this
    committee will advise the Administration regarding issues of diversity,
    equal opportunity, and inclusion and facilitate programs and services
    that meet the changing needs of faculty members and instruction in a
    diverse community

Section 2. –
Governance of Committees.

The President
shall appoint a facilitator for each committee at the beginning of the
academic year, who shall hold a meeting of the committee between the
first and second meetings of the Faculty Senate. At that meeting, a
chair shall be elected by members of that committee.

Section 3. –
Qualifications for Membership.

Any faculty
member, full-time or adjunct, may serve on a Faculty Senate Committee,
but the Chair of that committee shall be a Faculty Senate member.

Section 4. – Ad
Hoc Committees.

The Senate, by a
vote of Faculty Senate members, may establish ad hoc committees at any
Faculty Senate meeting. The duration of an ad hoc committee shall not
last beyond the academic year it was established.

ARTICLE V. –
Caucuses

Section 1. –
Definition.

A caucus shall
consist of any group of HCC faculty sharing a common interest or
assignment directly related to the mission of the HCC Faculty.
Membership in this caucus may be limited to those faculty sharing such
an interest or job assignment, but not for any other reason.

Section 2. –
Affiliation with the Faculty Senate.

Upon the vote of
a majority of Faculty Senate members present and voting, the Senate may
grant a caucus affiliation with the Faculty Senate. Caucuses affiliated
with the Faculty Senate may be asked to report on their activities to
the Senate from time to time.

Section 3. –
Special Caucuses.

The Past
Presidents Caucus is a special caucus that consists of former Faculty
Senate Presidents regardless of their current status with HCC or the
Faculty Senate. The caucus is chaired by the Immediate Past President.
If the Immediate Past President vacates the office, the caucus may
elect a new chair from its remaining members who are full-time faculty
for that year. Only caucus members who are employed by HCC are eligible
to chair the caucus or vote for the chair.
The Caucus serves as a resource for the sitting Senate President and
functions in an advisory capacity to the Senate as a whole. The Caucus
meets regularly and hosts receptions for the Board of Trustees.

ARTICLE VI. –
Quorum

Section 1. –
Definition.

One-third of the
total number of Faculty Senate members shall constitute a quorum of the
Faculty Senate, as long as at least one Faculty Senate member from each
of one-third of the Instructional Divisions is in attendance.

Section 2. – Proxy
Voting

In the event
that an elected delegate is unable to attend a meeting of the Senate
wherein an amendment to the Bylaws or Constitution is being considered
for final approval, or wherein the position of President-elect is being
determined, that delegate may grant a right of proxy to any other duly
elected member of the Senate, provided that written notice be given to
the President, Vice President, and Secretary no later than twenty-four
(24) hours prior to such meeting. It shall be the responsibility of the
Vice-President to distribute and track such proxy ballots.

ARTICLE VII. –
Amendments

An amendment to
the Bylaws may be introduced in any session of the Faculty Senate, but
may not be voted on until the next meeting of the Faculty Senate. An
amendment shall go into effect after a simple majority vote of those
Faculty Senate members present and voting.

 

 

 

 

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