Bylaws

BYLAWS

of the

HCC FACULTY ASSOCATION

ARTICLE I. – Membership

Section 1. – Honorary Members.

Recommendations for honorary membership may be made during a regular Faculty Senate meeting. A majority vote of the Faculty Senate members present will be required for approval.

Section 2. – Dues and Voluntary Donations.

Dues shall not be collected for membership or activity in the Faculty Association; however, the Faculty Senate may solicit voluntary donations by Faculty Association members to assist the Association in meeting financial needs.

ARTICLE II. – Faculty Senate Members

Section 1. – Designation of Instructional Divisions.

For the purpose of elections to the Faculty Senate, the following Instructional Divisions are recognized:

  1. Adult Basic Education
  2. Business
  3. College Readiness
  4. Construction
  5. Consumer Arts & Sciences
  6. Continuing Education
  7. Digital & Information Technologies
  8. Engineering
  9. English & Communications
  10.  Global Energy Institute
  11.  Health Sciences
  12. Liberal Arts, Humanities, & Education
  13. Libraries
  14. Life & Natural Sciences
  15. Logistics
  16. Manufacturing
  17. Material Science
  18. Mathematics
  19. Media Arts & Technology
  20. Public Safety
  21. Social & Behavioral Sciences
  22. Visual & Performing Arts

Section 2. – Duties of Faculty Senate Members.

The duties and responsibilities of Faculty Senate members are:

  1. to attend Faculty Senate meetings regularly;
  2. to represent the interests and concerns of faculty members by communication before the Faculty Senate and also before the faculty at regular Instructional Division meetings;
  3. to appoint an alternate to attend as their representative, when unable to attend Faculty Senate meetings;
  4. to make recommendations to the Faculty Senate President for committee appointments;
  5. to serve as part of the nominating committee which will oversee the election of new Faculty Senate members;
  6. to participate in discussions brought before the Faculty Senate and to vote as a representative of the faculty;
  7. to be available to serve on committees as assigned by the Faculty Association President

Section 3. – Election of Faculty Senate Members.

Clause 1: Time of Election of Faculty Senate Members

All Faculty Senate seats shall be filled by annual election. Each Instructional Division shall elect Faculty Senate members by the end of the Spring semester in the manner proposed by the Vice-President and approved by the Senate Cabinet. Faculty Senate members will be elected on the following basis:

Clause 2: Qualifications for Service on the Faculty Senate

All HCC faculty in the Academic, workforce, continuing education, and adult education divisions are eligible for a seat on the Faculty Senate.

The term “faculty” shall be defined as an HCC employee who is compensated on a faculty pay scale.

Clause 3: Apportionment of Faculty Senate Members

Subsection A. Enumeration of Faculty Senate Members.

The Senate shall consist of 80 Faculty Senate members, apportioned by Instructional Division, plus five (5) seats dedicated to adjunct faculty and three (3) librarians. The Faculty Senate President does not count towards this total and is a non-voting member of the Senate except in the case of a tie.

Subsection B. Minimum Representation.

Each Instructional Division shall be represented by at least one (1) Faculty Senate member.

Subsection C. Calculation of Faculty Senate Members.

The Vice-President shall lead a task force to apportion Faculty Senate seats according to their respective Instructional Divisions by no later than March 1 of each year. The formula for apportioning seats will be based on that division’s contact hours during the previous Academic Year as a proportion of the total contact hours during that same Academic Year. If the formula produces a non-whole number for the number of seats, the result will be rounded to the nearest whole number; below .5 will be rounded down, and .5 and above will be rounded up, given that each Instructional Division is represented by at least one Faculty Senate member.

Clause 4: Procedure for Election of Faculty Senate Members

To be valid, an election must have the following characteristics:

  1. The call for nominations for the election must be made in a public manner, in such a way that all faculty members, full-time and adjunct, will be informed of this call;
  2. All qualified faculty members according to Article II, Section 3, Clause 2 who desire to be nominated shall be placed on a ballot, which will be distributed to all faculty members, who shall be able to fill out the ballot in secret;
  3. The candidates receiving the most votes shall be elected to the Faculty Senate according to the number of seats allocated for the Instructional Division. Each Instructional Division may designate additional candidates as alternates so long as the number of alternates is announced during the call for nominations.

A second election shall be held such that it will bring the Faculty Senate to full strength.

Clause 5: Bringing the Faculty Senate to Full Strength

Subsection A. Filling unelected seats.

In the event that one or more Instructional Divisions elect fewer Faculty Senate members than their allocation, those remaining seats shall become available for an at-large election.

This election will occur in accordance with the characteristics prescribed in Article II, Section 3, Clause 4 except that the seats will not be specific to one Instructional Division and voting is open to all eligible faculty regardless of Instructional Division.

This election must include the election of five (5) adjunct faculty members to serve as an at-large, adjunct delegation.

Subsection B. Filling vacancies due to excessive absences.

In the event that an elected Faculty Senate member is consistently absent from Faculty Senate meetings, the following procedure shall be used:

  1. A letter from the Senate President shall be sent to the Faculty Senate member after three consecutive absences, requesting regular attendance or resignation.
  2. Should the Faculty Senate member elect to resign, the seat shall be vacated, and the procedure outlined in Subsection C. Other Vacancies shall be followed.
  3. Should the Faculty Senate member be absent from the next Faculty Senate meeting or three additional Faculty Senate meetings, the seat shall be vacated, and the procedure outlined in Subsection C. Other Vacancies shall be followed.
Subsection C. Other vacancies.

In the event a Faculty Senate member is unable to complete a full term, the following procedure shall be used:

  1. The candidate receiving the highest number of votes but not elected in the Instructional Division where the vacancy exists will be asked to serve.
  2. If a vacancy remains, an at-large candidate receiving the next highest number of votes will be asked to serve.
  3. Should a vacancy still remain, the Instructional Division with a vacant seat shall hold a new election in accordance with the characteristics prescribed in Article II, Section 3, Clause 4 with all due speed.

ARTICLE III. – Officers

Section 1. – Election of Officers.

Clause 1: Qualifications for elected office:

All candidates for elected office in the Faculty Senate shall be full-time faculty members.

Clause 2: Enumeration of elected offices:

Officers to be elected at the beginning of each academic year shall be:

  1. President-Elect
  2. Vice-President
  3. Secretary
  4. Treasurer

Clause 3: Timetable for election:

The election of the Vice-President, Secretary, and Treasurer shall be held at the first Faculty Senate meeting of the academic year.

The election of the President-Elect shall be held at the second Faculty Senate meeting of the academic year. Nominations for this office shall be made at the first meeting of the academic year, and shall remain open until just before voting at the second meeting.

Nominations for Faculty Senate officers may be made from the floor by any Faculty Association member present.

All nominees must indicate willingness to fulfill their duties as outlined in the constitution and bylaws. Voting for officers shall be by those Faculty Senate members present. The term of office will begin immediately upon election to office and will continue until the first Faculty Senate meeting of the subsequent academic year.

Section 2. – Impeachment of Officers.

An officer of the Faculty Senate may be impeached by a petition signed by one-half of all Faculty Senate members, or by a petition of one-tenth of all full-time regular faculty. Petitions shall list the name of the officer, the stated reasons for impeachment, and legible printed names and signatures of the faculty signing the petition. Officers can be impeached and removed on grounds of malfeasance, neglect of official duties, and/or unprofessional conduct in violation of the HCC Faculty Handbook and recognized District policy. Impeachable offenses shall include those which represent sufficient serious actions as to justify this extreme measure.

Any Faculty Senate member may present articles of impeachment against any officer at any regular meeting, but no action will ensue until the next regular meeting or called meeting no sooner than fourteen (14) days after the articles are presented. The hearing shall be held as quickly as possible in order to return to normal Senate business.

Removal shall follow upon two-thirds vote of all the Faculty Senate after the officer has been accorded a hearing before the Senate. If the officer being impeached is the President, the Vice-President will preside over the hearing with the advice of the other officers. Voting on impeachment articles shall be by secret ballot.

The removal shall be binding only for the current academic year and shall not without further process disqualify the officer from voting in Senate elections or seeking election to the Faculty Senate or any of its offices.

Section 3. – Role of the Immediate Past President.

The Immediate Past President shall provide advice and counsel concerning the operation and the activities of the Senate and shall serve as a member of the Executive Committee. The Immediate Past President shall also serve as a member of and the Chair of the Past Presidents Caucus. The Immediate Past President must be a full-time faculty member or the office is vacated and left unfilled.

ARTICLE IV. – Standing Committees

Section 1. – Enumeration of Committees.

The following committees shall be standing committees of the Faculty Senate:

  1. Finance and Fundraising Committee: this committee will review the Faculty Association’s financial position and make recommendations for raising revenue to carry out the programs of the Faculty Senate, most notably the Bedichek-Orman Auction and similar fundraising activities. The chair of the Finance Committee shall be the Treasurer of the Faculty Senate. Recommended Subcommittee(s): Bedichek-Orman Auction Subcommittee;
  2. Compensation Committee: this committee will maintain liaison with the administration in matters of salaries, benefits, and workload of all faculty, and shall make recommendations which will ensure a competitive package of salaries and benefits for faculty. Recommended Subcommittee(s): Salary Subcommittee, Benefits Subcommittee, and Workload Subcommittee;
  3. Policies & Procedures Committee: this committee will maintain liaison with the Administration regarding HCC policies and procedures which impact faculty members and instruction;
  4. Professional Development and Conferences Committee: this committee will administer the major professional development programs of the Faculty Senate including Bedichek-Orman Professional Development Grant recipients (paid from the Bedichek-Orman Professional Operating Fund), recognizing teaching excellence via the Teaching Excellence Award, assisting with the Chancellor’s Eagle Award, and planning and executing the annual Faculty Conference. Recommended Subcommittee(s): Bedichek-Orman Professional Operating Fund Grant Selection Subcommittee, Teaching Excellence Award Subcommittee, Eagle Award Subcommittee, Faculty Conference Subcommittee;
  5. Student Success Committee: this committee will make recommendations for the administration and funding of Faculty Association programs aimed at student success; create appropriate procedures and guidelines about the role(s) of faculty in advising HCC students; work with the Office of Institutional Research (OIR) to provide information about student success; collaborate with the HCC Foundation in the promotion and administration of all Faculty-sponsored scholarships; and assist with the annual HCC Faculty/Staff Campaign.
  6. Educational Affairs Committee: this committee will maintain liaison with the Vice Chancellor of Instruction and the Academic and Workforce Deans, and Directors of Centers of Excellence to maintain oversight over HCC policies and procedures in order to assure excellence in education.
  7. Graduation Committee: this committee will serve to represent the Faculty Association in the detailed planning and execution of HCC’s commencement exercises; to be an active partner with the administration in this year-round endeavor; and, in particular, to work closely throughout this process with the Office of the Chancellor, the Office of Communications, and the Office of the Vice Chancellor of Student Services.
  8. Instructional Technology Committee: this committee will maintain liaison with the Vice Chancellors of Information Technology, Instructional Services, and Student Services, as well as the Instructional Equipment and Technology Council and Library Services, in matters relating to instructional technology.
  9. Diversity and Inclusion Committee: this committee will advise the Administration regarding issues of diversity, equal opportunity, and inclusion and facilitate programs and services that meet the changing needs of faculty members and instruction in a diverse community

Section 2. – Governance of Committees.

The President shall appoint a facilitator for each committee at the beginning of the academic year, who shall hold a meeting of the committee between the first and second meetings of the Faculty Senate. At that meeting, a chair shall be elected by members of that committee.

Section 3. – Qualifications for Membership.

Any faculty member, full-time or adjunct, may serve on a Faculty Senate Committee, but the Chair of that committee shall be a Faculty Senate member.

Section 4. – Ad Hoc Committees.

The Senate, by a vote of Faculty Senate members, may establish ad hoc committees at any Faculty Senate meeting. The duration of an ad hoc committee shall not last beyond the academic year it was established.

ARTICLE V. – Caucuses

Section 1. – Definition.

A caucus shall consist of any group of HCC faculty sharing a common interest or assignment directly related to the mission of the HCC Faculty. Membership in this caucus may be limited to those faculty sharing such an interest or job assignment, but not for any other reason.

Section 2. – Affiliation with the Faculty Senate.

Upon the vote of a majority of Faculty Senate members present and voting, the Senate may grant a caucus affiliation with the Faculty Senate. Caucuses affiliated with the Faculty Senate may be asked to report on their activities to the Senate from time to time.

Section 3. – Special Caucuses.

The Past Presidents Caucus is a special caucus that consists of former Faculty Senate Presidents regardless of their current status with HCC or the Faculty Senate. The caucus is chaired by the Immediate Past President. If the Immediate Past President vacates the office, the caucus may elect a new chair from its remaining members who are full-time faculty for that year. Only caucus members who are employed by HCC are eligible to chair the caucus or vote for the chair.

The Caucus serves as a resource for the sitting Senate President and functions in an advisory capacity to the Senate as a whole. The Caucus meets regularly and hosts receptions for the Board of Trustees.

ARTICLE VI. – Quorum

Section 1. – Definition.

One-third of the total number of Faculty Senate members shall constitute a quorum of the Faculty Senate, as long as at least one Faculty Senate member from each of one-third of the Instructional Divisions is in attendance.

Section 2. – Proxy Voting

In the event that an elected delegate is unable to attend a meeting of the Senate wherein an amendment to the Bylaws or Constitution is being considered for final approval, or wherein the position of President-elect is being determined, that delegate may grant a right of proxy to any other duly elected member of the Senate, provided that written notice be given to the President, Vice President, and Secretary no later than twenty-four (24) hours prior to such meeting. It shall be the responsibility of the Vice-President to distribute and track such proxy ballots.

ARTICLE VII. – Amendments

An amendment to the Bylaws may be introduced in any session of the Faculty Senate, but may not be voted on until the next meeting of the Faculty Senate. An amendment shall go into effect after a simple majority vote of those Faculty Senate members present and voting.


Download a copy of the current HCC FAS Bylaws, which were adopted on January 15, 2016.

Download a copy of the HCC FAS Bylaws 2015, which had been most recently amended in Summer 2015.

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